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Make your information work for you
with Electronic Document Management Software
File Stream Document Management working with Care Homes
The care industry is currently one of the fastest growing. Today’s heavily legislated environment means that there is more and more documentation and paperwork to be stored. In case of future litigation and of course day-to-day access, it is imperative that the information is secure and easily retrievable.
Service User files have to be kept up to date with accurate information concerning the individual including Care Plans, Accident records, Hospital / Doctors’ visit notes, and Photographic evidence as well as standard admission documents and general correspondence.
Care homes also have to keep a significant number of records for other areas including Staff Training, Procedure Manuals and Statutory Inspections.
All documentation (Office docs, PDF’s, scanned paper images, emails etc.) can be filed under one umbrella in this document management system. This allows the Home Manager or individuals involved, to see at a glance what has been happening. File Stream Document Management becomes a very resourceful tool for management teams as any search can be filtered by a date range. Imagine being away for 2 weeks, coming back and by selecting a very simple search criteria, being able to see everything that has happened concerning all Service Users over the period you were away. In the past, Electronic Document Management has been considered only as an archiving tool. Most of our clients now use it as a live filing system, capturing information daily as it happens.
If your information is easily accessible:
- your residents and their relatives will receive a better service
- your staff will work more efficiently
- you will save space and therefore money
- your documents are safeguarded against any disaster
We have spent time working with various industry sectors and have many proven cabinet setup ideas that will serve as a good starting point for a newcomer to the electronic document management arena. Many of our existing customers are already working with these electronic filing cabinets.
Please follow the link to see document management cabinet structure ideas relevant to your profession... document management cabinets for care homes. (Problems viewing the video? Video help here.)
It is likely that you will be using software that is specific to your own industry. With this in mind, our API (Application Program Interface) tool makes it possible to link these programs to File Stream Document Management. Our advanced modules allow documents and associated information to transfer between systems using CSV / XML format.
Many customers take the opportunity to appraise their current software requirements. In many cases, the flexibility offered by different filing methods and the wide range of tools available in File Stream Document Management has meant that at least one or more existing packages can be dropped. Savings are made in both time and money. Staff members have fewer products to master and expensive annual support contracts can be cancelled.