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Document Management for the Construction Industry - File Stream Document Management
These days the documentation involved in any sort of construction project is vast. New guidelines established over the last few years concerning Health and Safety and other legal constraints have played a significant part in this.
File Stream Document Management software makes it easy to control documents, whether they are CAD Drawings, Word/Excel docs, PDF or virtually any other file type. Both incoming and outgoing correspondence relating to a project is filed in one place available for those with permissions to view and action it.
Documents relating to all aspects of the project - Financial, Structural Engineering, Architects, Surveyors, Legal etc. - are filed under one umbrella document management system. This allows the Project Manager, or individuals involved, to see at a glance what has been happening. File Stream Document Management becomes a very resourceful tool for management teams as any search can be filtered by a date range. Imagine being away for 2 weeks, coming back and by selecting a very simple search criteria being able to see everything that has happened on a particular project over the period you were absent. Alternatively, search for all “New Instructions” received during your absence.
If your information is easily accessible, you can expect:
- your customers will receive a better service.
- your staff will work more efficiently
- you will save space and therefore money
- your documents are safeguarded against any disaster
We have spent time working with several industry sectors and have many proven cabinet setup ideas that will serve as a good starting point for a newcomer to the electronic document management arena. Many of our existing customers are already working with these electronic filing cabinets.
Please follow the link to see document management cabinet structure ideas relevant to your profession... document management cabinets for the construction industry. (Problems viewing the video? Video help here.)
It is likely that you will be using software that is specific to your own industry. With this in mind, our API (Application Program Interface) tool makes it possible to link these programs to File Stream Document Management. Our advanced modules allow documents and associated information to transfer between systems using CSV / XML format.
Many customers take the opportunity to reappraise their current software requirements. In many cases, the flexibility offered by different filing methods and the wide range of tools available in File Stream Document Management has meant that at least one or more existing packages can be dropped. Savings are made in both time and money. Staff members have fewer products to master and expensive annual support contracts can be cancelled.