Legal,
Regulatory & Practical issues relating to electronic
filing.
There are many issues to consider when moving from paper
to electronic record keeping. Unfortunately there is
no single prescriptive position: the various legal,
regulatory and professional influences on different
businesses mean that business managers must be alert
to any required standards within their particular industry.
In most situations, electronic filing will not, in itself,
be a major legal issue: the more important challenge
for the business manager is to judge what to keep, for
how long, and how to ensure that documents remain easily
accessible. A good electronic filing system will almost
certainly serve this purpose better than the paper originals.
A more detailed paper is available for download below
in pdf format. This describes the approach adopted by
a number of influential bodies, including in the UK, HM Revenue and Customs, and auditors.
Although this note provides general guidance, it cannot
substitute for detailed legal advice tailored to the
needs of the specific business and industry.
Link to: Why
back-up?
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