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Make your information work for you
with Electronic Document Management Software
File Stream Document Management working with Housing Associations
The Property Rental industry produces an enormous amount of documentation, both incoming and outgoing. Some properties change hands frequently and new information is gathered each time. This information has to be accurately filed, easily accessible and secure.
A File Stream Document Management system will achieve all of this.
All documents (Office docs, digital photos, CAD, scanned paper images, emails etc.) concerning a property and its occupier can be filed under one umbrella. This allows the staff involved to see at a glance what has been happening and when necessary to retrieve a document within seconds without leaving their desk. File Stream Document Management becomes a very resourceful tool for management teams as any search can be filtered by a date range. Imagine being away for 2 weeks, coming back and by selecting a very simple search, being able to see everything that has happened concerning properties managed by you for the period you were away. Alternatively, search in File Stream Document Management for all “Complaints or maintenance requests” received during your absence.
In the past, Electronic Document Management has been considered only as an archiving tool. Most of our clients now use it as a live filing system, capturing information as it happens. There is a diary function built in which allows users to link documents to automated reminders within the system. Very useful where routine equipment inspections need to be carried out.
It’s straight forward - if your information is easily accessible:
- your householders will receive a better service
- your staff will work more efficiently
- you will save space and therefore money
- your documents are safeguarded against any disaster
We have spent time working with various sectors and have many proven cabinet setup ideas that will serve as a good starting point for a newcomer to the electronic document management arena. Many of our existing customers are already working with these electronic filing cabinets.
Please follow the link to see document management cabinet structure ideas relevant to your profession... document management cabinets for Housing Associations. (Problems viewing the video? Video help here.)
It is likely that you will be using software that is specific to your own industry. With this in mind, our API (Application Program Interface) tool makes it possible to link these programs to File Stream Document Management. Our advanced modules allow documents and associated information to transfer between systems using CSV / XML format.
Many customers take the opportunity to appraise their current software requirements. In many cases, the flexibility offered by different filing methods and the wide range of tools available in File Stream Document Management has meant that at least one or more existing packages can be dropped. Savings are made in both time and money. Staff members have fewer products to master and expensive annual support contracts can be cancelled.