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Make your information work for you
with Electronic Document Management Software
File Stream Document Management and the Education Sector
Any School, University or Adult education centre has always had to deal with an abundance of paperwork. In recent years this has been made worse by new legislation - not least, stipulating that all student records have to be kept for a minimum of 5 years. A File Stream Document Management system makes this a whole lot easier.
Information regarding a student including Enrolment forms. Annual Reports, disciplinary issues, Parental Authorities, Medical issues, course choices etc can all be stored in one SECURE place allowing access only to those permitted.
Other documents and correspondence both incoming and outgoing related to other areas of school life can also be stored in the Document Management system - Exam Papers, Field Trip documents, Careers information, UCAS Paperwork etc.
File Stream Document Management Software becomes a very powerful tool for any management team. Imagine how flexible it would be for a Head Teacher or Departmental Head, returning from a period of absence, to easily search for and view any correspondence received from Parents or even any disciplinary issues that had occurred during their time away. This can all be done just sitting at your desk.
If your information is easily accessible:
- you will work more effectively with external bodies such as parents and Local Authorities
- your staff will work more efficiently
- you will save space and therefore money
- your documents are safeguarded against any disaster.
We have spent time working with several business sectors and have many proven cabinet structures that will serve as a good starting point for a newcomer to the electronic document management arena. Many of our existing customers already work with these electronic filing cabinets.
Please follow the link to see document management cabinet structure ideas relevant to your profession... document management cabinets for education. (Problems viewing the video? Video help here.)
You may be using software that is specific to your own sector. With this in mind, our API (Application Program Interface) tool makes it possible to link these programs to File Stream Document Management. Our advanced modules allow documents and associated information to transfer between systems using CSV / XML format.
Some File Stream Document Management Users take the opportunity to reappraise their software requirements. In many cases, the flexibility offered by different filing methods and the wide range of tools available in File Stream Document Management has meant that at least one or more existing packages can be dropped. Savings are made in both time and money. Staff members have fewer products to master and expensive annual support contracts can be cancelled.