Personal user inboxes
Each user has his/her own inbox allowing electronic
control of own paperwork. This facilitates the sending
between users of files and documents in the system,
rather like an internal e-mail function.
Documents scanned in via a directly connected scanner
or a network scanning device can be routed to a
user’s inbox, using readily available routing
software.
Internal messaging: messages can be sent to other
FILEstream Document Management users.
Append and Attach
Documents, or individual pages of documents, can
be appended to an existing document or grouped together
by the Attachments feature.
Annotate
A variety of annotation functions are available (e.g.
the addition of a freehand note, a stamp – such
as a ‘Paid’ stamp – an imaged signature,
an electronic “Post-It” sticker) - invaluable
for any requiring authorisation or further instructions.
Notes can be added to a document, detailing date,
time and originator. These can be viewed & added
to by all users.
Flexible indexing
Cabinets (folders) are easily customisable to enable
indexing of documents to suit individual users or
departments. Index fields can be mandatory or optional,
drop-down lists can be created to ease frequently
used values, incremental values can be allocated for
multiple inputs, etc. Documents can be re-indexed
to a second cabinet (folder) if it is desired to store
a document in more than one location. Regional OCR-ing
enables automatic multiple indexing.
Powerful search capabilities
FILEstream Document Management has many powerful features to aid searching
for individual or groups of documents.
As opposed to requiring an ‘exact match’
search feature or *plus value, FILEstream Document Management will return
information on a search of any word (or part of) linked
to a document, either by an index value or the imported
filename. Advanced Search allows a search of documents
within selected criteria.
FILEstream Document Management can search across individual or all cabinets
– thus helping to find misfiled documents easily.
In OCR’d documents, a search by individual
word will display any documents containing that word.
Over 300 file formats
FILEstream Document Management can open for viewing a substantial range
of file types even though the application may not
be present on the PC. If the application is resident
on the computer, the FILEstream Document can be easily
edited. These different file formats can be integrated
and organised within FILEstream Document Management creating savings in
time, computer resources and expensive software purchases.
In addition to paper documents that have been scanned
into electronic format, over 300 other forms of electronic
document (including MS Office files, e-mails, jpegs,
pdfs, etc) can be easily imported and indexed in similar
fashion, leading for the first time to a single comprehensive
electronic filing system. (Call us if you would like
to check whether a particular file format can be viewed
within FILEstream Document Management.)
Databases
FILEstream Document Management supports both MSDE and MS SQL databases.
Microsoft® Office Add-Ins
This capability allows users to import Office documents
(Word, Excel, Powerpoint, Outlook) directly into FILEstream Document Management:
and to index and/or search for a document whilst working
within the relevant Office application.
Web Edition
Optional add-on module enabling upload, indexing, searching and downloading over the internet or an internal intranet.
Download a more comprehensive description by clicking here:Web edition of FILEstream Document Management (pdf)
CSV export
list information can be exported in C.S.V. format
allowing import into other applications.
Barcodes
Powerful barcode functionality, for both creation and detection, including Codabar and Code 128.
Download a more comprehensive description by clicking here: Barcodes in FILEstream Document Management (pdf)
Intuitive functionality
FILEstream Document Management ’s easy-to-use interface
encourages new users, even PC novices:
• easily converts documents into
a number of different file types – tif, jpeg,
pdf, etc.
• documents can be printed, e-mailed
or faxed (provided that computer fax/e-mail software
is available) direct from the screen.
• The import of any existing electronic document
(Word, Excel ...) is effortless.
• filters a large list of files,
producing a smaller more manageable selection to work
with.
• with its advanced features is a
powerful program for business networks
• has outstanding administrative
functions, making system setup quick, easy and versatile
• allows virtually any scanning device
to be integrated into a FILEstream Document Management network, including
those supporting TWAIN and ISIS.
Security
Security is maintained via a document history of
all actions performed, and by whom. The original document
is always available.
For more detailed information about the
extensive range of capabilities and specifications,
click here: FILEstream Document Management Features & Specification
To see specimen screenshots, click
here: FILEstream
Document Management Screenshots
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