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File Stream Document Management
Document Management In The Recruitment Industry
Many employment bureaux still operate a largely paper based filing system. The Industry has grown hugely during the last decade and is now suffering more than most in the current financial environment as redundancies take hold and fewer jobs are available. With this in mind, there couldn’t be a better time to consider Electronic Document Management. Those agencies with the edge when it comes to organisation will serve their client companies and candidates best.
All documents (MS Office documents, paper images, emails etc.) concerning a candidate, whether it be their Agency Application form, CV, References, Copy Qualifications, ID records, Time sheets etc., can be filed under one umbrella. This allows management and staff members to access information in seconds without leaving their desks. File Stream Document Management becomes a very useful tool for management teams as any search can be filtered by a date range. Imagine being away for 2 weeks, coming back and by selecting a very simple search, being able to find all new candidate “Application forms” or alternatively all “New Vacancies” received during your absence.
For many years Electronic Document Management has been considered only as an archiving tool. Most of our clients now use it as a live filing system, capturing information as it happens.
If you are currently running a mostly paper / card based system and have not yet invested in an industry specific software system to manage your candidates / vacancies, it is worth discussing with us how File Stream Document Management (using its many tools) may double up, solving several needs.
If your information is easily accessible:
- your customers will receive a better service
- your staff will work more efficiently
- you will save space and therefore money
- your documents are safeguarded against any disaster
We have worked with numerous business sectors and have many proven cabinet structures that will serve as a good starting point for a newcomer to electronic document management. Many of our existing customers are already working with these electronic filing cabinets.
Please follow the link to see document management cabinet structure ideas relevant to your profession... document management cabinets for the recruitment industry. (Problems viewing the video? Video help here.)
It is possible that you will be using software that is specific to your own industry. With this in mind, our API (Application Program Interface) tool makes it possible to link these programs to File Stream Document Management. Our advanced modules allow documents and associated information to transfer between systems using CSV / XML format.
Many customers using our File Stream Document Management system take the opportunity to review their current software requirements. In many cases, the flexibility offered by different filing methods and the wide range of tools available in File Stream Document Management has meant that at least one - or more - existing packages can be dropped. Savings are made in both time and money. Staff members have fewer products to master and expensive annual support contracts can be cancelled.