File Stream 5 – Cloud document management to save time, space, money and frustration.
File Stream 5 is our latest Document Management software, designed for today’s working environments where documents are spread across locations and devices like never before.
Cloud storage is the perfect solution for a hybrid world, and File Stream 5 combines the efficiency, security and ease of use of all our EDMS products with enhanced accessibility that put your documents within reach of all your staff.
With File Stream 5 you get:
- GDPR compliance, with a range of ways to ensure your company adheres to regulatory requirements – including full encryption and role-based access control
- Ease of integration, with the system integrating seamlessly with – and enhancing – your existing systems
- Increased efficiency thanks to clear, structured filing hierarchy and multiple ways to search documents (including optical character recognition). No more wasted staff hours trying to remember what you’d named a file
- Improved workflow with the ability to share links to files, annotate documents, easily see the full version history and more
A suite of modules to revolutionise your filing
File Stream 5 comes with a comprehensive range of modules, all designed to make your work life as easy, efficient and secure as possible. These include:
Workflow Module (supplied as standard)
The workflow module is ideal for the intelligent routing and tracking of documents sent to specific users in a predefined order. Time constraints can be set. The module includes a “Workflow Designer” tool to design and maintain each workflow process as well as a “Workflow Management” facility.
Email Capture Module
Monitors an email address to automatically capture emails and files them directly into File Stream, based on parameters like To, From, Date, Time, Subject and more.
Signable electronic signature
Electronic signing module allows you to send fully encrypted documents from File Stream to Signable for electronic signature.
Searchable Media Module
Documents can be exported to a storage device, allowing third parties without a File Stream System to search for, view and print them.
This is the standard OCR (Optical Character Recognition) functionality included with File Stream 5, and allows users to search non-text files (like PDF and TIF) for words based on character recognition.
Advanced Azure OCR Module (optional extra)
An extension of a Microsoft 365 account, this is perfect for complex or large volumes of documents such as invoices and delivery notes. Azure OCR employs artificial intelligence to continually improve accuracy the more documents that it processes.
Document Retention Module
Allows users to set dates for automatic destruction of documents. This can be set as a cabinet policy or an index value, or as a combination of both. Administration confirmation can be specified as required before destruction.
To find out more about our cutting-edge SaaS Cloud Solution – which offers a zero-footprint application across both Apple and Windows operating systems, full encryption, multi-language capability and Office 365 integration – download our brochure or get in touch.
Need more information? Speak to one of our experts.